Last updated on July 30th, 2022 at 12:06 pm
Introduction:
Are you looking for such a scanner that might handle paper larger than the standard letter/ legal size? Then, my friend, you need a receipt scanner. The market out there is flooded with all types of receipt scanner. Some of them delivering the requirements, and others fail.
These scanners could be high resolution with enhanced image and text production or the ones with a suite software. None the less, in this guide, we will recommend the 7 best receipt scanners and organizers which will suit all your scanning needs.
What to look for in the best receipt scanner and organizer?
- Feeder
Not all scanners have a feeder. The feeder is essential to scan a large number of documents at once. Most scanners are capable of scanning 50 documents at once. They have to support the documents of all shapes and sizes. Most of the limitations lie limited to the size.
- Resolution
If you ask which is the one factor necessary for a scanner, there is none above resolution. You want your scanner to scan the document exactly it is. It must be able to scan the smallest detail and color. The good thing is that most of the scanners today have high resolution. The maximum resolution they support is 600 dpi, which is more than enough for documents like receipts.
- Speed
While organizing any documents, you don’t want to spend too much time waiting for the scanner to process each document. Especially when you are dealing with 100s of receipts regularly, it is just a wastage of time.
Most of the best scanner can scan 25-35 papers per minute. Another feature that adds to the speed of the scanner is auto-scan. All you have to do is load the document in the feeder and allow the scanner to work its magic. If you are looking for fasting scanning, Fujitsu ScanSnap iX500 and Epson WorkForce ES-500W are two of the best scanners available. Both can scan up to 25 documents per minute, even the double-sided documents. The feeder capacity is also 50.
- File Export
The primary purpose of scanning any document is to organize and share. The scanned copy is either in pdf or in some image format. However, you might want to show the content of data in your daily reports or another format. For that, the scanned files must be searchable and editable. Some scanners allow you to export data to an excel sheet or some other format via document management software. Also, some scanner will enable you to share the scanned file directly to cloud storage.
To have these features, you must look for a scanner that is compatible with document management software and have drivers like TWAIN, WIA, ICA, etc. Almost all the scanners we have mentioned in the list either come with document management software or use compatible software.
- Connectivity
Traditionally all the scanners are connected via USB. However, the average person uses at least three types of devices. Thus, the user should be able to access the scanner using all the tools. For that scanner must support Wi-Fi connectivity. Fortunately, some scanners allow you to print even from the phone like Doxie Go SE. So, if you use different devices in your business or home, look for the scanners support Wi-Fi connectivity.
List of the top 8 best receipt scanners and organizers:
1. Brother DS-640 – best receipt scanner and organizer
Key Features
- Connection: USB
Weight: 1 pound
Dimensions: 11.9 x 2.2 x 1.4 inches
Having dimensions of 11.8*2.2*1.4 inches and weighing 1 pound, Brother DS-640 is a mobile scanner 16ppm, both colored and B&W. It can scan the location, email, or anything stored in the cloud. The connecting duct is 3.0 USB and can be connected to Windows, macOS, and LINUX.
The scanner provides 1200dpi resolution and can receipt as long as 72 inches. There is a suite software embedded into the scanner that allows it to make minor changes in the document, making them better.
Being one of the best scanners in the market, Brother DS-640 is loved by the customer except for the fact that there is no ADF support, internal battery, or wireless connectivity option.
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- • Accurate OCR • Small and light • Easy to use • USB 3.0 connectivity
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- • Lacks ADF and support for single-pass, two-sided scanning • No bundled app for business-card archiving • No internal battery • No support for wireless and mobile connectivity
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2. Raven Pro Document Scanner – Wireless receipt scanner
Key Features
- Connection: Wireless
Weight: 9.26 pounds
Dimensions: 12.44 x 8.15 x 7.01 inches
Scanning up to 60ppm and having a 100-sheet automatic feeder, as well as built-in anti-jam technology, Raven Pro Document Scanner is one of the best scanners available. The eight-inch touchscreen lets one choose a resolution ranging from 200 to 600 dpi.
Having built-in Wi-Fi and Ethernet connectivity, it can scan receipts to fax, email, USB memory storage, or cloud storage services without a computer. The cloud storage service also edits documents and search for files by title and keyword.
It offers a powerful OCR software and features and an ADF tray for convenience. Its wireless connectivity makes the whole experience easy. One small set back, however, which may pose a slight inconvenience for some is that there is no bar code recognition.
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- • Offers powerful OCR software • Wireless • ADF tray.
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- •No barcode recognition
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3. EPSON DS-575W – fast receipt scanner
Key Features
- Connection: Wi-Fi
Weight: 8.1 pounds
Dimensions: 11.6 x 6.9 x 6.6 inches
The next scanner on our list is the Epson Workforce DS-575W, which is a wireless scanner, similar to Epson Workforce ES-500W. Having a powerful OCR software which enables the scanner to create editable Word and Excel files as well as searchable PDFs.
This desktop scanner is another reliable scanner for receipt organizing on this list. The Scanner produces very clean and high-quality scans. ESPON allows us to organize receipts based on barcodes. It is fast, wireless, and features duplex scanning for efficient use.
However, it does not allow streaks connection.
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- • Wireless • Fast • Duplex scanning • ADF tray • Barcode recognition feature
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- •No streaks correction
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4. Doxie Q – multiple page scanner
Key Features
- Connection: USB, Wi-Fi
Weight: 1.81 pounds
Dimensions: 11.61 x 3.19 x 1.61 inches
Designed for macOS and iOS devices, having an eight-page automatic document feeder for scanning multiple pages at a time. It lets you sync all of your devices to easily find JPEG, PNG, or PDF scan files on your laptop, tablet, or smartphone.
A PC isn’t required for this scanner to function. It features an accurate OCR and connects conveniently to iOS mobile devices, PCs, and Macs via Wi-Fi. You won’t have to worry about its life as it comes with a rechargeable battery. Its 8-page ADF capacity just adds to the overall experience.
However, it does have some minor things that may pose an inconvenience for some. Such as it can’t scan directly to a computer.
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- • No PC is required • Accurate OCR • Connects to iOS mobile devices, PCs, and Macs via Wi-Fi. • 8-page ADF. • Rechargeable battery • USB cable, 8GB MiniSD card, and a cleaning kit included
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- • Can’t scan directly to a computer • Extensive intensity • Slow PDF conversion
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5.FUJITSU SCANSNAP IX1500 – wireless receipt scanner
Key Features
- Connection: USB, Wi-Fi
Weight: 9.58 pounds
Dimensions: 11.5 x 6 x 6.3 inches
The Fujitsu Scansnap IX1500 is also an outstanding invoice and receipt scanner. It also comes with powerful OCR software that enables it to create searchable PDFs, TXT, RTF, ePub, DOC, and XLS files. It is not as fast as most scanners in this list, but it can scan just 60 images per minute. The integrated CIS sensor outputs a digital copy of your document with an image resolution of 600 dpi.
The scanning software package includes ScanSnap Home (Windows / macOS) – ABBYY FineReader for ScanSnap (Windows / macOS) – Nuance Power PDF Standard (Windows) – Nuance PDF Converter for Mac (macOS).
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- • It is wireless • It comes with powerful OCR software • It offers duplex scanning • It comes with an ADF tray.
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- • It has a low daily duty cycle • It does not offer barcode recognition.
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6.Brother ADS-2200 – image to PDF scanning
Key Features
- Connection: USB
Weight: 5.5 pounds
Dimensions: 5.8 x 11.8 x 7 inches
The Brother ADS-2200 scanner can tackle large stacks of receipts in very little time. With both single- and double-sided scanning, it can scan 35 pages, or 70 images, per minute in either 300 or 600 dpi. The 50-sheet automatic feeder also allows you to scan multiple sheets at a time.
If you frequently deal with sales receipts, this scanner can handle documents up to 196 inches long. The included software suite allows you to scan images and documents to dedicated file locations, email, mobile devices, and USB memory storage for easy organization. It also features automatic background and blank page removal, as well as image de-skewing for accurate image and text placement. Connect the Energy Star-certified scanner to your Windows, Linux, or macOS computer via the USB for file transfer.
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- • Scans to USB thumb drives. • Good OCR performance. • Speedy scanning to image PDF and searchable PDF formats.
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- • No display. • It is limited to USB 2.0 connectivity. • Lacks a scan utility.
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7. Epson Workforce ES-500W – affordable receipt scanner
Key Features
- Connection: Wi-Fi
Weight: 8.1 pounds
Dimensions: 11.6 x 6.9 x 6.6 inches
Epson Workforce ES-500W is not a cheap scanner. However, for a small to medium enterprise, this is an exceptional device to have. This is a high-speed Automatic Document Feeder scanner that can scan 35 pages per minute or 70 images per minute.
The ADF on this scanner can hold 50 sheets at a time. This means that you can batch scan 50 receipts at a time automatically. Being a duplex scanner, it can scan both sides of the documents.
This machine has versatile support for paper type, which includes regular A4 size documents, business cards, ID cards as well as receipts. One of the most lucrative aspects of this scanner is its software that can automatically recognize different fields and objects on your scans as well as name them. This can save you time and frustration. Therefore, for creating a digital filing cabinet, this scanner can undoubtedly help.
Finally, while most scanners lack Wi-Fi, this includes this facility as well. You can connect to this scanner via the standard USB, Wi-Fi, and Wi-Fi Direct. Wi-Fi Direct allows you to interface the scanner with a mobile device directly.
All in all, if you need a robust option for your high volume receipt scanning needs, then this is among the best receipt scanners.
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- • Fast scanning and saving to PDF. • Comes with document and business card management software. • Supports Wi-Fi, Wi-Fi, Direct, and NFC. • The high daily duty cycle for the price.
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- Below average OCR accuracy
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8. Brother ADS-1700W – scanning and text recognition
Key Features
- Connection: USB, Wi-Fi
Weight: 3.3 pounds
Dimensions: 4.1 x 11.8 x 3.3 inches
This is a combination of high-speed scanners like the Epson Workforce ES-500W and portable scanners like the Fujitsu ScanSnap iX100.
So basically, it offers an ADF like the Epson Workforce ES-500W, but at the same time, also provides a compact form factor like the ScanSnap iX100. All this at a very affordable price tag.
However, while this is a jack of all trades, it is also a master of none. Meaning it is neither as fast as a high-speed scanner nor as portable as the battery operated options. This is something that would interest micro or small office users that have a moderate amount of receipts to scan daily. Thanks to its compact design, you can carry this anywhere with you as well.
With its form factor that can fit in your bag and Wi-Fi connectivity, this scanner is convenient to use. This is a duplex scanner that can scan at speeds of 25 ppm. On top of that, it has a 20 page ADF, and therefore, you can batch scan 20 files and documents at a time.
In the end, this is a mid-range scanner, and if you an ADF scanner but are not ready to dish out a hefty sum on high-speed scanners, then this is among the best receipts scanners in the market.
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- • Fast scanning and text recognition. • Accurate OCR. • Strong software bundle. • Supports scanning to USB drives. • Color touch screen.
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- • No battery. • Heavier than other portable scanners.
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Conclusion
During this review, we made an effort to test the products in every possible way. The list we created provides all kinds of products. It is not necessary to buy the top product or the cheapest product. You should identify your needs.
What type of job you want to accomplish using the scanner. According to the requirements, choose the model that achieves your demands with ease. And if you are not able to make a decision or not able to understand how one model is different from others, go through our buyer’s guide. The guide will clear your doubts. Good Luck!
FAQs
Q: What is OCR?
ANS: It is the essential feature of a scanner. OCR is text recognition technology, which helps the scanner to recognize the text on the scanner. This allows users to search the receipt based on the book. Without OCR, the receipt will be saved in image format, which is not searchable when kept in the database.
Q: Should I scan my receipts?
ANS: Yes, one should scan receipts for more than just business expenses. You should also consider scanning receipts for big-ticket items, such as computers, electronics, or household appliances. A copy of a receipt is essential when it comes to warranties, rebates, returns, and accidental damage policies.
Q: Do stores accept scanned receipts?
ANS: There is no universally accepted industry-standard or answer to your question. Every retailer makes its own returns policy. Those that are smart will not buy anything other than the original receipt as evidence of your purchase.
Q: Do you need to keep hard copies of receipts?
ANS: The answer is YES! The good news is that for most types of sales and expenses, a scanned copy of the invoice or receipt is acceptable. You’re allowed to keep your records on paper, digitally, or as part of a software package. The main thing is that records are accurate, complete, and readable.
Q: Do bank statements count as receipts?
ANS: Acceptable receipts for the IRS include – but are not limited to – cash receipts, bank statements, canceled checks, and pay stubs. When you incur the qualified expense by credit card, the IRS requires a report that shows the transaction date, the payee’s name, and the amount you paid.
Q: What is the advantage of a receipt?
ANS: Email Opportunities. Sending receipts to your clients via email presents new opportunities to communicate with your clients. Because a receipt is an essential piece of information, a client would not ignore it as if it were a promotional email or spam item.
Q: What does a receipt scanner do?
ANS: Receipt scanners automatically make separate entries for all the itemized charges that appear on your receipts. Receipt scanning software reduces the amount of storage space you need for your essential paperwork.
